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Steps (55) arrow_drop_up arrow_drop_down
Obtain coffee buyer's licence  (6) expand_more expand_less
Register as an exporter  (4) expand_more expand_less
Obtain food hygiene licence  (4) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain clean coffee movement permit  (1) expand_more expand_less
Obtain International Coffee Organization (ICO) Certificate of Origin  (3) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Obtain EU certificate of origin  (5) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain Port Health release  (1) expand_more expand_less
Obtain KRA release  (10) expand_more expand_less
Obtain KPA release  (1) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions involved 24 expand_more expand_less

AFA IMIS System (x 3)
AFA Coffee Directorate (x 2)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA)
Port Health Services Kenya (KAHL Terminal 1) (JKIA) (x 2)
Port Health Services Kenya (JKIA)
Kenya Trade Network Agency (KenTrade) (x 3)
Kenya Electronic Single Window System: KESWS (x 5)
Mobile Money Platform
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 5)
Warehouse (x 2)
Typesetting Company
Clearing Agent
Shipping Agent
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)
Electronic Certification System: ECS
Port Health Services Kenya (Kilindini) (x 2)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
Kenya Ports Authority (KPA) Online Portal
Kenya Ports Authority (KPA) (x 3)
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 2)
Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)

Results 10 expand_more expand_less

Coffee buyer's licence
Export authorization letter
User credentials
Food hygiene licence
User credentials
Clean coffee movement permit
Approved ICO Certificate of origin
Registration letter
Authenticated EU certificate of origin
Certificate of export

Required Documents expand_more expand_less

Certificate of incorporation (x 4)
Valid performance bond
Valid tax compliance certificate
Sworn affidavit
Liquorer's certificate
Identity card (x 3)
Exporter registration form
Contract (x 3)
AFA HCD export licence (x 2)
Application for food hygiene licence - Form A
Valid medical certificates
Health clearance certificate
Bank deposit slip (x 3)
Request for company registration
Company PIN
Clean coffee movement permit request letter
Rules of origin exporter registration form
Sector specific license
Company PIN certificate (x 2)
KRA payment authorization slip (x 2)
EU certificate of origin form
Typed certificate of origin form
Passed clearance entry
Proforma invoice
PIN Certificate
KRA e-slip
Passed clearance entry stamped stop by KEPHIS
Passed clearance entry stamped release by KEPHIS (x 2)
KEPHIS payment receipt
Fumigation certificate
Public health recommendation
Food hygiene licence (x 2)
Phytosanitary certificate (x 3)
Export health certificate
Packing list
Passed clearance entry stamped release by Port Health (x 3)
Approved ICO Certificate of origin
Packing list
C41 - Declaration of particulars relating to customs value
Shipping order (x 3)
Bankers cheque
Passed clearance entry stamped release by AFA Tea Directorate
KPA invoice
Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services
Signed witnessing form
Form A - Release order
Position slip stamped by KRA
Position slip signed by KPA
Bill of lading

Estimated cost KES  19,600 +USD  3

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KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 10,000
For coffee buyer's licence.
KES 2,000
For food hygiene licence.
KES 100
For issuance of the coffee movement permit.
KES 0 -
KES  70 per consignment
For certificate of origin. This amount is deducted from the advance fee deposited.
USD 3
For issuance of certificate of origin
USD 0 -
USD  0.75 per ton of coffee
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.
KES 1,500
For issuance of export health certificate.

Total Duration 27d - 124d  expand_more expand_less

  Min. Max.
Total time (sum): 27d 124d
of which:
Waiting time in queue (sum): 2h. 20mn 1d 1/2
Attention at counter: 1d 1/2 3d 1/2
Waiting time until next step (sum): 25d 119d

Laws 23 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Coffee Act CAP 333 - Coffee (General) Rules, 2002 Coffee (General) Rules, 2002
  Sections 47, 48, 53, 54, 67
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 26, 27, 28, 29, 30, 40
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Sections 3, 4, 5, 6, 7, 10, 11, 12, 13, 14, 15
Food, Drugs and Chemical Substances (General) Regulations, 1978 Food, Drugs and Chemical Substances (General) Regulations, 1978
  Section  10
Food, drugs and chemical substances act Food, Drugs and Chemical Substances Act
  Sections 3, 5, 6, 7
International Coffee Organization (ICO) - Certificate of Origin Rules International Coffee Organization (ICO) - Certificate of Origin Rules (Rule 2, 3, 4 and 5)
KEBS Standards on Roasted coffee beans and roasted ground coffee - Specification (KS 1052:2011)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
KPA tariff book KPA tariff book
Legal Notice 102 - The Crops (Coffee) (General) Regulations 2019 Legal Notice 102 - The Crops (Coffee) (General) Regulations 2019
  Sections 10, 15, 33
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Act 2012 Public Health Act CAP 242
  Sections 73, 134, 163
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Public Health Act CAP 242 Public Health (Fees) Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Public Notice - AFA Coffee Directorate Public Notice - AFA Coffee Directorate
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
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