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Steps (64) arrow_drop_up arrow_drop_down
Register as an exporter  (4) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Obtain ginning factory inspection report  (2) expand_more expand_less
Obtain ginning licence  (5) expand_more expand_less
Obtain cotton lint export licence  (7) expand_more expand_less
Obtain inspection report  (2) expand_more expand_less
Obtain seed cotton buying registration certificate  (5) expand_more expand_less
Obtain cotton lint quality report  (3) expand_more expand_less
Obtain EU certificate of origin  (5) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (2) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain Port Health release  (1) expand_more expand_less
Obtain KRA release  (10) expand_more expand_less
Obtain KPA release  (1) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions involved 20 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA)
Kenya Trade Network Agency (KenTrade) (x 3)
Kenya Electronic Single Window System: KESWS (x 3)
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 5)
Warehouse (x 2)
National Cotton Classing Laboratory
Typesetting Company
Clearing Agent
Shipping Agent
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)
Port Health Services Kenya (Kilindini) (x 2)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
Kenya Ports Authority (KPA) Online Portal
Kenya Ports Authority (KPA) (x 3)
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 2)
Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)

Results 11 expand_more expand_less

Export authorization letter
User credentials
User credentials
Registration letter
Ginning licence
Cotton lint export licence
Seed cotton buying registration certificate
Cotton lint quality report - raw data
Cotton lint quality report - interpreted data
Authenticated EU certificate of origin
Certificate of export number

Required Documents expand_more expand_less

Exporter registration form
AFA HCD export licence (x 2)
Request for company registration
Company PIN
Rules of origin exporter registration form
Certificate of incorporation (x 6)
Sector specific license
Inspection checklist for cotton ginning factories
Application for ginning licence - Form B1
Ginning factory inspection report
Valid police clearance certificate (x 3)
Valid tax compliance certificate (x 2)
Bank recommendation letter (x 3)
Annual production returns (x 2)
Valid business permit (x 3)
AFA Fibre Crops Directorate licence invoice (x 3)
Bank deposit slip (x 6)
AFA Fibre Crops Directorate receipt (x 3)
Cotton lint quality report - raw data
Application for lint export licence - Form C1
Form CR 2
Identity card (x 2)
Individual PIN certficate
AFA Fibre Crops Directorate application fees invoice
Inspection checklist for seed cotton buying stores
Application for a registration certificate for seed cotton buying - Form A1
Seed cotton buying store inspection report
Client and sample information sheet
Cotton classing invoice
Company PIN certificate (x 2)
KRA payment authorization slip (x 2)
EU certificate of origin form
Typed certificate of origin form
Passed clearance entry
Proforma invoice
PIN Certificate
KRA e-slip
Passed clearance entry stamped stop by KEPHIS
Passed clearance entry stamped release by KEPHIS (x 2)
KEPHIS payment receipt
Fumigation certificate
Public health recommendation
Food hygiene licence (x 2)
Phytosanitary certificate (x 3)
Export health certificate
Packing list
Passed clearance entry stamped release by AFA Tea Directorate (x 2)
Packing list
C41 - Declaration of particulars relating to customs value
Shipping order (x 3)
Bankers cheque
Form A - Release order (x 2)
Truck delivery order
KPA invoice
Signed witnessing form (x 2)
Passed clearance entry
Position slip stamped by KRA
Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services
Position slip signed by KPA
Bill of lading

Estimated cost KES  9,500 +USD  2,103

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KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 1,000
For ginning licence.
USD 100
For application fees.
USD 2,000
For lint export licence.
KES 1,000
For registration certificate.
KES 0 -
KES  500 per buying centre
For each buying centre where the seed cotton is purchased.
KES 0 -
KES  150 per sample
For analysis of each sample of cotton from each bale.
USD 3
For issuance of certificate of origin
USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.
KES 1,500
For issuance of export health certificate.

Total Duration 19d - 178d  expand_more expand_less

  Min. Max.
Total time (sum): 19d 178d
of which:
Waiting time in queue (sum): 3h. 25mn 2d
Attention at counter: 1d 1/2 5d
Waiting time until next step (sum): 17d 171d

Laws 17 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 20, 26, 27, 28, 29, 30, 40
East Africa Community Common External Tariff 2017 East Africa Community Common External Tariff 2017 (Chapter 9)
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Food, Drugs and Chemical Substances (General) Regulations, 1978 Food, Drugs and Chemical Substances (General) Regulations, 1978
  Section  10
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Act CAP 242 Public Health (Fees) Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
The Crops (Fibre Crops) Regulations (2016) The Crops (Fibre Crops) Regulations (2016)
  Section  19
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